Running a business can be trying. Oftentimes it is necessary to call upon a debt collection agency for help collecting money that is owed. However, if companies take a stance of prevention, they may not need to use the assistance of a third party collections agency. Knowing the client or customer can be extremely useful for filtering out potential problems.
First, a business should figure out the full legal name of the client that it wants to do business with. The business structure should be known. Is it a corporation or a partnership? The names, titles and addresses of the principal members should be collected.
It is crucial to determine the federal employer tax identification number. The ship to address, telephone number, name, fax number and email address of the main contact should be known as well. In addition, the bill to address, fax number and telephone number of the accounts payable contact is a good piece of information to know. Individuals who are authorized to submit orders should be listed.
Bank references should be inquired about. What is the banks name? The branch address, fax and telephone numbers, account types, account numbers and dates opened can be useful information. The name of the bank representative should be collected as well.
Finally, the conditions and terms of sale should be acknowledged and accepted by the customer’s signature. The client’s signature, printed name, date of signing and title should be collected, and always have the company’s attorney look over any documents before use.
Know the customer’s credit history and keep good communication via phone calls or personal visits. Keep a timely delivery of goods and services, and up to date records and accounts receivable information. Send out memos and letters to remind the client about the money owed and keep them up to date.
Join an industry credit group and actively participate. It is important to know the laws in the state where the company is doing business regarding collections and business proposals. To protect the integrity of the company, be sure to collect references. Bank references, including the bank name, branch, account type, account number and trade references are important to know. Collect at least three trade references that include the name, address, telephone number and email addresses.
Mallory McGuinness is employed by a debt collection company. Also she does articlesabout finance and business, consumer spending and debt collection.
